Ever wonder what an event coordinators biggest secret trick is? It’s a fully loaded event kit on-site! Event coordinators have a number of things ‘up their sleeves’ that make them great at what they do, but the biggest one could indeed be an event kit.
Reinventing Event’s event kit packing list has over 45 items on it, as there’s a lot you should bring on-site to be prepared. Of those many items, I am going to share with you the six most important ones to definitely have on-site at every event. Check them out below:
That’s right, pack the whole printer and its accessories and bring it to all your events! This is a must on-site because it never fails you need certain things printed on the fly throughout an event. For example, you may need to print last minute signage needs like, ‘Emergency Exit’, ‘Staff Only’, or ‘Reserved’ signs. You may also need to print an update Run Of Show for your AV techs. Reinventing Events also uses a printer from time to time for last minute badges on-site as well. So you can see how important this item is.
I kid you not, Reinventing Events has five different adhesive options in our event kit. Tape is an event kit essential because you may need it to tape up signage, tape together something that fell apart, or to tape up boxes you are shipping post event. Tape can be a lifesaver in a pinch!
Reinventing Events prints out important documents for the team to have on-site. Clipboards are an event kit essential because they help hold those documents together so they don’t get lost and stay organized. You can even clip your pen to it or get smart and tie it to the clipboard so you don’t lose it!
In today’s era, we have to use adapters for all sorts of AV equipment because of the different brands and eras they are from. Reinventing Events has a bag full of adapters we bring to events to be prepared in case the AV vendor, a speaker, a sponsor, or even our team needs it. These are true event savors sometimes!
An event coordinator can’t be at their tip top shape if they’re in any sort of pain! So ibuprofen, or any sort of pain reliever, is a must in an event kit.
You know how it’s so hard to concentrate when you’re hungry? It can be a bad situation when the hangry monster shows up so we keep snack bars and goldfish in our kit to make sure we have SOMETHING if someone needs to feed their tummy. Seems like a small thing to include in the kit, but it can be a big deal when there’s nothing around.
Reinventing Events tweaks our event kits to accommodate each event’s specific needs. The above list includes items that are always at every event with us. We pack our event kit a week prior to the event so we have time to purchase any items if needed. As a closing tip, keep in mind that being overly prepared does not exist in this industry!
What is your number one item you keep in your event kit?
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