The A-to-Z Guide to Hosting Epic Events

Events have a lot of moving pieces no matter if they’re big or small and you don’t want to forget anything. Use this A-Z guide for hosting epic events to stay on track! A: AV If you have multiple stages or presentations running at the same time be sure you have an event technician for each area. If you rely on things being set up for the presentation and left to run on their own, you won’t have anyone to help if things go wrong like feedback noise, volume too low, or an issue with mics or monitors.    B: …

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6 Questions You Should Ask Before Choosing Your Event Venue

Your event’s venue is paramount to a successful event. It’s an event piece that can really make or break your entire event, which is why it is important to ask yourself the following six questions before choosing your event venue. 1. Are my desired event dates open at the venue? This may be a no-brainer but it’s a must! There’s no point in pursuing a venue if your event dates are not available. Reinventing Events recommends to clients to book the venue before announcing dates for their event. This way if the preferred venue is booked on the client’s first …

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10 Steps for a Smooth Event Check-in Process

A lot of things go into having a smooth event check-in process and the list changes from event to event. It can’t be broken down into 10 black and white steps. However, we’ve broken down 10 key elements that play a major role in having a successful onsite registration. Use these as a guide when planning your event and you’ll be on track to have happy attendees, fewer lines and less headache onsite. 1. Write out ALL the details Include every detail in what onsite registration will look like. This includes: what materials are needed, how many stations are involved …

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How to Charge For Your Event Planning Services

One of the scariest things you have to figure out when starting your business is how to charge for your event planning services. It’s terrifying! When I started Reinventing Events, I had no clue on what to charge for our services. I didn’t want to charge too much, or too little, and wasn’t sure about structure. I did research and found suggestions for charging hourly, having 50% paid up front and 50% after the event and doing a percentage of the entire budget. All of that was great to learn about, but the truth is, how you price your event planning …

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SaaStr Annual 16: Where Daisies and Unicorns Met at the Pub

SaaStr Annual 16 proved to be more than a conference or industry gathering. It was the coming together of the best, brightest and most dedicated in the SaaS (Software as a Service) space. The Nob Hill Masonic Center in San Francisco provided the backdrop for nearly 4,000 SaaS CEO’s, high level executives, VC’s and start up personnel who arrived to learn, network, strategize and continue to build a strong community. Reinventing Events partnered with SaaStr to produce the event which featured three days of top level content spread out over two stages. Set up with both a main stage and a …

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Reinventing Events 2016 Team Retreat Takeaways

While growing from two full time employees to six over the last 12 months, this past August was the first time the entire Reinventing Events team were able to gather in one location without the presence of producing a large scale event hanging over everyone’s head for a team retreat. Strung across the entire United States, the team ascended on Orlando for 6 days of continued learning, constant engagement, and team bonding. Led by CEO/Founder Karen Hartline, the first four days of the retreat was a mix of learning about the history of Reinventing Events and preparing for the new …

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Give Attendees the Swag They Want

As an event attendee of various industries for more than two decades and now an active organizer for large-scale productions, one trend noticeably runs through all events. Swag!!!  As Michael Scott once said on NBC’s hit show The Office, “Swag…stuff we all get”. You know what swag is right? The shirt or mug or bag that is branded with the event and sponsor logos that all participants receive. In some instances, swag is nothing more than clutter or an item that will be discarded by event participants sooner rather than later. Other times, however, it can be a powerful and …

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The Next Edge: Health Experience Summit Production

The Next Edge: Health Experience Summit focused on patient care, where executives and leaders in the industry came together to discuss real world solutions to create engaging, inclusive and seamless experiences for the people that need care most in Philadelphia, PA on Tuesday, November 3 and Wednesday, November 4. This was Reinventing Events’ first event in the healthcare industry. The interesting thing about this event was that it wasn’t your ordinary healthcare conference, a feeling not only our client, Next IT, felt, but its attendees had as well.   The Hilton Philadelphia Penn’s Landing, a beautiful waterfront property in downtown …

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CMX Summit West 2015 Production

CMX Summit West 2015 brought together the top community professionals and businesses from all over the world to learn from the leading experts in the industry on how to build community online and offline in San Francisco, CA on Wednesday, October 14 and Thursday, October 15, 2015. This was Reinventing Events second time producing a CMX Summit and had just as much as the first time! This was a two day event with CMX Summit Workshops on Day 1 and the Summit on Day 2. The CMX Summit Workshops were a series of five hour long training programs for intimate groups of 20 or …

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Tech.co’s Celebrate 2015 Production

Celebrate 2015, a Tech.co production, was a three day journey and tech conference in Las Vegas, NV on Sunday, October 4 to Wednesday, October 7. At this event, attendees learned, discovered and engaged directly with advisors, coaches, influencers, investors, startup experts, founders and industry thought leaders. This was Reinventing Events third time producing Celebrate! In its third year, Celebrate 2015 had a lively mix of startup founders, entrepreneurs, educators and technophiles from around the world come together to celebrate entrepreneurship. Participants enjoyed workshops, mentor office hours, pitch practice and heard from tech industry leaders. Attendees gained new tools, resources, knowledge, …

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Always Prep Your Speakers…Or Else

There was a lot of buzz around the Women’s Leadership Summit sessions at Dreamforce this year. Specifically, the Women’s Innovation Panel with Gayle King (who I watch every morning on CBS Morning Show) interviewing Susan Wojcicki, CEO at YouTube, and Jessica Alba, CEO at The Honest Company. This session had huge potential to discuss the success and struggles both CEOs have faced in growing their companies. Both are mothers, yes, but they are also two CEOs who work hard to encourage success, manage teams and make important day-to-day decisions, all the while in the public eye. Unfortunately, King chose to …

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Reinventing Events Workweek Jams

What jams get the Reinventing Events team through the day? Check out this Spotify playlist to find out. Whether you’re a fellow event planner, or just someone who needs upbeat music to get you through the work week, this should do the trick. The list is collaborative so feel free to add songs too. Happy listening! Who’s rocking what? Debbie Waking Up In Vegas by Katy Perry Where The Streets Have No Name by U2 Holiday by Madonna Vacation by Go Go’s California Gurls by Katy Perry Leaving Las Vegas by Sheryl Crow I Gotta Feeling by The Black Eyed …

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Technical Meeting and Event Production Certified!

This past year, Reinventing Events team members took the Technical Meeting and Event Production course offered by Event Leadership Institute and taught by Brandt Krueger. ELI explains that this course is designed for experienced planners to be more educated when it comes to mapping out the technical, staging and AV elements of their programs, and to be more knowledgeable in dealing with audio visual providers and clients. Those who took this course gained detailed understanding of all audio visual and lighting elements involved in producing most meetings and events, determined all the given sound and visual inputs required for most …

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Creativity and Community at CMX Summit

CMX Summit East 2015 was a conference for community builders, which brought together the world’s most inspiring and experienced speakers on the topic of community strategy in Brooklyn, NY on May 18 and 19. CMX Summit’s agenda featured one day of intimate workshops and one day of speakers sharing their unique perspectives on building communities. The workshops were smaller sessions of 20 people or less focused on an introduction to community strategy, building your retention and ramification strategy, integrating your community and product strategy, and community driven marketing and ROI. As CMX Summit East kicked off, attendees were greeted at the door by registration volunteers …

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Using Safe Words At Work

If you’ve ever done an event, you know how stressful they can be. Everyone’s eyes are watching every detail and one little slip can cause an avalanche of problems! Sometimes you’re the one completely stressed out and sometimes it’s a colleague who is about to lose it. We use Safe Words to let each other know when we need to take a break. It’s a great way to let someone know you can’t handle one. more. thing. and you need to step away from everything. It’s also an easy way to let someone else know they need to take a break …

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