16 Moments Every Event Planner Can Relate To

Being an event planner can be an exciting and rewarding job. You spend months planning the details and organizing the logistics then get to see your hard work come to life. There are ups and downs that every event planner is all too familiar with. From the joy of working with a friendly vendor to the stress-mares you have the week before the event, we’ve all been there. If you’ve ever planned an event, you’ll relate these moments. 1. Walking through the venue for the first time and realizing it’s smaller than you thought. 2. Trying to figure out the …

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Working with Employees in Multiple States

As you start your company, hiring can be tricky. At Reinventing Events, we hire for talent and not location which means we have employees in multiple states. This can be quite beneficial but it will add a different dimension and dynamic to your team, clients, as well as to the background and daily operations of your business. So we wanted to share how Reinventing Events works with employees in multiple states. Things to consider when hiring employees across different states: Laws, Requirements, and Regulations are different everywhere Do your homework! Find out what state, city, county, parish you are looking …

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How to Onboard a New Employee

Onboarding a new employee is a process that needs to be handled with care. This is a time when you can make or break your new team member by setting them up for success or letting them figure it all out on their own. Because Reinventing Events is a remote-working business, meaning our entire team works from different cities, I’ve taken care in creating a process for onboarding a new employee that helps them get set up the right way from the very beginning. I’ve outlined our process to help you with onboarding new employees for your business. Utilize Checklists …

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Proven Ways to Manage Volunteers

One question people who produce events asks at some point is “how are we going to get all of this work done?” And the magic answer is volunteers! You should harness the resources and energy of others to help you accomplish what can seem impossible. This may seem overwhelming, but utilizing and managing volunteers does not have to be complicated! Here are some vital steps to help you manage and utilize your volunteers. Form the plan Your first step will be to document the areas and roles where you need help. Give each a level of priority like must have (high …

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Insider Secrets to Event Catering Do’s and Don’ts

Some may find event catering intimidating because it’s such a large portion of an overall event but I have some catering do’s and don’ts to share to help ease the whole process. There is a lot that goes into choosing a catering vendor, working on food and beverage options that fit within your budget, crafting your menu, finalizing food counts, and planning out all of the logistics for smooth service during the event.  Event Catering Do’s Review everything thoroughly. Catering contracts and BEOs normally contain a lot of information in them. Review them with a fine comb and as you’re …

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9 Details to Capture in a Volunteer Application

Volunteers can be a great asset to your event and the way to start off with managing them in the best way possible is by having the right volunteer application details. There are some basic items to ask for but there are some strategic and advanced questions to understand why they are volunteering for your event. This also helps ensure you have the RIGHT volunteers for the event and not just a body to fill a position. Here’s an outline of volunteer application details you should be collecting. Standard Questions: Name: (First and Last, or FULL NAME) – Yes, you …

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When is the Best Time of Year to Plan a Conference?

I’m seeing a BIG trend in conference planning of finally deciding to host a conference 5-7 months from the current date. While this is possible, it’s not strategic and will pretty much guarantee profit loss. If you want to produce a successful and financially profitable conference, it’s best to start your planning far enough in advance to hit your goals. So when is the best time of year to plan a conference? I’m glad you asked! If part of your job responsibilities includes attending conferences, you probably also feel the increase in conferences that happen in Q3 each year. We …

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6 Creative Ways to Increase Attendee Engagement

All conferences have one major thing in common. They want attendees to be engaged and interested in more than just sitting through session after session. Some attendees fall into the habit of attending conferences where they listen to the sessions but afterward can get caught up in email and checking in with the office. Most conferences have a happy hour or some form of organized networking to get attendees talking and interacting. These planned sessions are great, but there’s so much more you can do to increase attendee engagement throughout the conference. Incorporating activities that engage attendees throughout your conference …

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5 Things Every Event Planner Must Have

What makes a successful event planner? Knowing the right tools for getting the job done most efficiently! There are TONS of things an event planner must have to get the job done right and I wanted to share with you our suggested essentials. I couldn’t narrow it down to just five items though, so instead, I narrowed it down to five categories with a few items listed under those. 1. Professionalism Yes, you must ‘own’ your professionalism. What does that mean? That you carry yourself in a professional manner, are confident, and always keep a positive attitude. This is a …

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9 Epic Resources For Managing Your Business

Most event planners are in the industry because they’re creative, can see a big picture, and know how to bring all the pieces together. That’s the FUN part that we all want to focus on. However, when you’re running a business, there’s a lot of stuff to do behind the scenes to keep the business moving. Lucky for you, I’ve outlined my 9 favorite resources for managing your business. All of these are free to cheap and are the ONLY way I can keep Reinventing Events running as a well-oiled machine. Reinventing Events has always worked as a remote team …

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Tested Tips for Keeping Sponsors Happy

In today’s competitive event industry, sponsors are getting pickier in who they choose to work with for event sponsorships. From a sponsor’s perspective, event sponsorship is a strategic way for a company to get exposure, talk with potential customers face-to-face, and drive business. From the client’s perspective, event sponsorship is a great way to increase overall event revenue. So it’s important for the event production team and their client to keep event sponsors happy so they want to come back and sponsor future events. Here are some tested tips for keeping sponsors happy: Understand the sponsoring company Take time to …

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6 Important Tips for Starting a Business

Starting a business is not for everyone. But for those brave enough to embrace entrepreneurship, we wanted to share a few quick tips to reference for those that are considering going into business for themselves. It can be a tough but amazing journey! Ask yourself some questions! There’s more to starting a business than just having a URL. Think about these things and work up your answers before jumping in. What type of business will you have? — Decide what structure you want or need your business to be — Limited Liability Company (LLC), Corporation, Partnership, Sole Proprietor, etc. Will …

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Event Planning as Told by Game of Thrones

If you’ve ever planned a large event or have even been close to someone who’s in the midst of the planning process, you know that there’s way more to event planning than most people think. You learn that the success of an event is often found in the details, and those details can sometimes drive you insane and make you feel like you’re preparing for your own Game of Thrones battle. As you get closer to an event your work days become longer but your excitement grows. You brace yourself for the rush of attendees at registration when the doors …

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The 6 Most Important Items To Put In Your Event Kit

Ever wonder what an event coordinators biggest secret trick is? It’s a fully loaded event kit on-site! Event coordinators have a number of things ‘up their sleeves’ that make them great at what they do, but the biggest one could indeed be an event kit. Reinventing Event’s event kit packing list has over 45 items on it, as there’s a lot you should bring on-site to be prepared. Of those many items, I am going to share with you the six most important ones to definitely have on-site at every event. Check them out below: Printer That’s right, pack the …

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4 Event Planning Myths and What You Need to Know

The events industry is growing which is fantastic news, but there are a lot of people getting started out calling themselves event planners without totally understanding what events entail. I’ve outlined 4 event planning myths to help clarify what getting started in event planning really entails. 1. I did a great job planning that anniversary BBQ (or birthday party or baby shower) last month. I could TOTALLY start my own Event Planning company. Awwww…that’s cute. The event planning myth that being good at home parties means you’re ready to be an event planner is a common one. There’s so much more to …

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