What makes a successful event planner? Knowing the right tools for getting the job done most efficiently! There are TONS of things an event planner must have to get the job done right and I wanted to share with you our suggested essentials. I couldn’t narrow it down to just five items though, so instead, I narrowed it down to five categories with a few items listed under those.
Yes, you must ‘own’ your professionalism. What does that mean? That you carry yourself in a professional manner, are confident, and always keep a positive attitude. This is a must because it sets you apart from others and is very much needed during the ‘fires’ that may arise. So own your professionalism and work it!
2. Tech Gear
The obvious items an event planner needs is high-speed wifi, a laptop, and a smartphone. These three items are truly your foundation to conduct your work. Some other helpful items include a power bank and smartwatch that you can receive notifications to. These two items are a must to have onsite when you’re constantly on the go so you can stay connected at all times.
3. Something to hold all that gear!
Every event planner has tons of gear to manage onsite and you need something onsite to hold it all! This can include a purse, backpack, Totty tool belt, or my personal favorite- a fanny pack! I rock my fanny pack onsite so my hands are free for my clipboard and phone.
4. Office Supplies
I think all event planners may naturally gravitate to office supplies, especially the super cute matching ones! Even though most of an event planner’s work is done digitally, there are some physical items that are a must in the office. This includes a color printer for some special projects, paper planner to jot notes into, a calendar to add important upcoming things to, and clipboard to neatly hold your papers onsite of an event.
5. Stress Relievers
The title ‘Event Coordinator’ consistently remains on Forbes’s Top 10 Most Stressful Jobs list. So, it’s imperative to find that ‘escape’ that works best for you to relieve any work-related stress. Some things we do at Reinventing Events include pampering ourselves, indulging in a good glass of wine, and occasional binging out on Netflix.
To be honest, there are a ton of tools (online-based and physical items) that are great to own as an event professional, but the above have been especially helpful for me. I truly believe these are things every event planner must have!
What’s your go-to essential to have in your event planning world? We’d love to hear all about it and how it works for you.
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